Archival business arose in connection with the need for the accumulation, systematization and storage of information. But first of all, archives were created to meet the needs of authorities and citizens in obtaining the lost information carefully stored in the archive. When it is necessary to restore information about relatives, information of a socio-legal or other nature, it is necessary to write a request to the appropriate archive.
Instruction manual
1
The archives have certain rules for processing requests from citizens, legal entities and authorities, therefore, the key to success is compliance with simple rules. First, the request must contain information about the sender. For an individual, this is the surname, name and patronymic, for the organization - the name and identifying details.
2
Secondly, you must specify your return address in the request text, otherwise the archive workers will simply not be able to send you an answer.
3
Thirdly, it is necessary to clearly state your question. If you set out to collect information about your ancestors, you do not need to describe in detail the history of your family. There is no need to formulate vague wishes, special attention should be paid to the wording of the question. The fact is that according to the rules for working with appeals and requests of citizens and organizations, your request will first of all be considered by the head of the archive. The head will determine the classification of the issue: genealogical, thematic or socio-legal. Based on the nature of the request, the archive manager will forward it to the appropriate department for execution. It is clear that the more vague the wording, the greater the likelihood of an incorrect determination of the nature of the request and the appointment of its executor. The request will "walk" from department to department, and in the meantime you will wait for an answer.
4
Finally, it is necessary to determine the scope of the requested information, for example, chronological or territorial. It is useless to ask to find all of your namesakes, you must specify the chronological period and territorial framework for the search for your relatives.
note
The execution of these requests is a priority for the archive. If military service (work) took place in several military units, requests are issued for each military unit separately with the year and month of arrival and departure. Requests for confirmation of injury or illness indicate the number of the hospital where treatment was completed.
Useful advice
The order of execution of requests in the archive. Requests to the archive are received upon personal appeal of citizens, by mail and e-mail. Execution of requests in the archive is organized if the request contains the following data: name of the applicant organization (or last name, first name and patronymic for an individual), mailing address, subject (question), chronological framework of the requested information.
