In the life of every person, situations arise when it is necessary to write a letter to senior officials. Many are lost and cannot find the right words, build their message in a businesslike and logical way so that the letter is not thrown into the trash bin, but is sure to be read to the end and answered. There are several prerequisites that must be considered when writing a letter.
Instruction manual
1
Business mood.
Drop all emotions, although it is sometimes quite difficult. In a state of excitement and excitement, you are unlikely to write a text that your addressee wants to read. Most likely, the letter will turn out messy. Make a thought, try to arrange in your head everything that you want to say, and then your message will be logical, as informative and concrete as possible. The chances that he will not be left unattended increase a hundredfold.
2
Decor.
There are certain rules for processing official letters. Try to at least partially fulfill them. In the upper corner of the letter, put a short text - to whom the letter is addressed. For instance:
Minister of Education and Science of the Russian Federation A.A. Fursenko.
Below you can name another recipient (for greater reliability). For instance:
Copy. Deputy Minister of Education and Science of the Russian Federation M.V. Dulinov.
That is, you will know that a copy of your letter will be sent to the Deputy Minister.
It is permissible immediately, below the named recipients, to indicate - from whom the letter itself. From a group of teachers of the Moscow School of Public Education No. 1, Moscow (a sheet with last names and signatures is attached). Or: From Ivanova A.A., living at: (full address). However, you can put the sender data at the end of the letter.
After such a "heading" follows the main text. Given that the eye of any person (and the minister is no exception), it fixes the upper one more easily, i.e. the initial part of the text, we must try so that it is in the first lines that the essence of your message is stated.
3
Requirements for the main text. There are five of them: clarity (intelligibility), conciseness (brevity), completeness (completeness), tact (courtesy), literacy. Try to fulfill all the requirements, this is not so difficult, but the attitude towards your letter will be very positive. It is supposed to complete the text of the letter only with the best regards
", " Regards, Ivanova Anna Antonovna. "Next is the date and signature.
note
Letters written in Word on a computer and sent to the Minister by e-mail may not follow some canons of writing a “paper” letter.
If you send a letter from the official website of the minister, the task is greatly simplified: as a rule, there are ready-made templates there, they must be completed following the instructions usually located right there.
