Some letters end so vaguely that the addressee remains at a loss: you have to re-read the text to understand the essence. Due to lack of time, the recipient can throw out a letter or get distracted by something and no longer delve into the situation described. A clear, concise and competent ending emphasizes respect for the reader and helps to quickly respond to a request or request.
Instruction manual
1
Set out in three paragraphs what you wanted to say. It may seem that the thoughts are stated clearly, but the perception of information depends on the state of the reader. Therefore, re-read the text and write down three main thoughts separately. It can be facts, dates, names, etc. It does not need emotions, write briefly, in a few words, because you just need to take stock, recall the main points.
2
Write three actions that the recipient of the message must perform. The reaction of people can be unpredictable. It seems to you that it is possible to react unambiguously to the information presented, but a person does this depending on individual habits and intentions. If you do not clearly indicate what you expect from the reader, he will not understand or say that he did not understand.
3
Arrange the list obtained in the previous steps in descending order of importance. The ending of the letter sometimes reminds the last word at the court session: the impression of the recipient of the letter, conclusions and consequences depend on this. Remove items from the list that can be omitted without affecting the meaning of the message. Put the remaining short list at the end of the letter so that the reader does not miss anything.
4
Indicate the dates. If you are waiting for a reaction to the letter, specify your expectations. Some people have a tendency to pull to the last, so indicating a specific time may not be amiss.
5
Leave contact details. Your correspondent should be able to quickly find your phone. Anticipate such situations and, just in case, place the necessary information in the letter, even if you are sure that the recipient has it.
6
Be polite, say something nice, thank you for your time. The recipient will be more likely to respond and contact you faster if the letter pleased him or saved him from unpleasant experiences.
7
Be sure to sign the message with a name: this creates a feeling of real communication. It is important that the person focuses on the answer and takes it responsibly. Set an example and people will treat you the same way.
